Advertising
Bids and proposals over $50,000 are advertised on our web site and may be advertised in eMaryland Marketplace.

Bid Procedures
Formal competitive sealed bidding is required on requirements that exceed $50,000.00 in total value. Dividing a large requirement into smaller amounts to avoid the requirement for formal bidding is contrary to the intent of this policy. Formal Bidding may not be required if there is an opportunity to "piggyback" a contract issued by another public entity.

Construction
The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090. 

Cooperative Procurement
The Harford County Public Schools may utilize cooperative procurement agreements awarded by other public entities or cooperative procurement organizations when it is determined to be in our best interest.

FAQs ESSER and GEER
Frequently Asked Questions Elementary and Secondary School Emergency Relief (ESSER) Programs Governor’s Emergency Education Relief (GEER) Programs

Minority Business Program
The Procurement Department encourages minority businesses to compete to provide goods and services to the Harford County Public Schools and certified Minority Business Enterprises are encouraged to respond to solicitation notices. The school system utilizes the State of Maryland Department of Transportation (MDOT) certification program. HCPS follows the State of Maryland's Minority Business Enterprise requirements. Goals for minority participation are set for each project. You may apply for minority certification by calling the Department of Transportation, Minority Business Enterprise Department at 410-865-1241   or check out their web site at http://www.mdot.state.md.us/.

Operating Procedures
The Procurement Department's operating procedures are governed by the State of Maryland Education Articles, Board of Education, and School Administration Policies.

Tax Identification Number
Harford County Public Schools are specifically exempt from retail sales tax under Maryland Certificate Number 3000120-1. Our Federal Tax Identification Number is 52-6000955.

Terms and Conditions
The HCPS Terms and Conditions for contracts can be found here: Terms and Conditions

Visitor Policy
Vendors and sales representatives are required to have an appointment to meet with Procurement Staff. Please call 410-638-4080  to schedule an appointment.

Bid Number	Due Date & Time	Bid Documents	Name of Bid	Contact Person	Additional Information
25-JHP-009	11/21/2024 2:30 pm local time	On-Call Tree Trimming and Related Services	On-Call Tree Trimming and Related Services	Jennifer Horner, CPPB	Questions must be emailed to Jennifer.Horner@hcps.org no later than 2:30 pm on November 7, 2024.
25-JHP-015	11/26/2024 2:30 pm local time	Outdoor Freezer and Loading Dock Extension at Church Creek Elementary School (Re-Advertisement)	Outdoor Freezer and Loading Dock Extension at Church Creek Elementary School (Re-Advertisement)	Jennifer Horner, CPPB	Questions must be emailed to Jennifer.Horner@hcps.org no later than 2:30 pm on November 14, 2024.
25-SRM-003	11/20/2024 2:30 PM Local Time	Spirit Wear and Apparel	Spirit Wear and Apparel	Sara Rowe	Questions must be emailed to sara.rowe@hcps.org no later than 12:00 pm on November 4, 2024.
25-SRM-004	11/21/2024 2:30 PM Local Time	Athletic Uniforms	Athletic Uniforms	Sara Rowe	Questions must be emailed to sara.rowe@hcps.org no later than 12:00 pm on November 4, 2024.

Planning and Construction The Department of Planning and Construction handles the bidding of large construction projects as well as major renovation projects. Information on current solicitations may be obtained by calling 410-638-4090  or at the web site listed below. http://www.hcps.org/departments/operations/PlanningandConstruction.aspx

Current Solicitations

Amendments to solicitations often occur prior to bid opening and sometimes within as little as 24 hours prior to bid opening. It is the potential vendor's responsibility to frequently visit the Procurement web site (www.hcps.org/Purchasing) to obtain amendments once they have downloaded a solicitation. Bids must be returned in a sealed envelope. E-mail or faxed bids will not be accepted.

Specifications and proposal sheets may be obtained at the Procurement Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. Written requests should be mailed to the Procurement Department, Harford County Public Schools, 102 S. Hickory Avenue, Bel Air, MD 21014. The Board of Education of Harford County reserves the right to accept or reject any and all bids and to waive any informalities in the bids received.

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.

Anti-discrimination Statement The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203.

RFP Number	Due Date & Time	Bid Documents	Name of Bid	Contact Person:	Additional Information:
25-DS-012	11/12/2024    12:00pm Local Time	RFP #25-DS-012 Secondary English Program Grades 6-10.pdf Addendum 1: 10/16/2024	Secondary English Program, Grades 6-10	Denise Semenkow	A Pre-Proposal Meeting will be held on October 8, 2024 at 11:00am (EST) via Teams.  Link provided on Announcement Page. Questions are due by October 15, 2024 at Noon - Local Time.
25-JH-011	12/6/2024    12:00 pm local time	25-JH-011 Custodial Supplies Equipment & Custodial Related Products Services Solutions.pdf	Custodial Supplies, Equipment, and Custodial Related Products, Services, and Solutions	Jennifer Horner, CPPB	Pre-Proposal Conference: November 7, 2024 at 11:00 am (EST) via Teams.  Link provided on Announcement Page. Questions must be e-mailed to Jennifer.Horner@hcps.org no later than 12:00 pm local time on November 13, 2024.

Anti-discrimination Statement The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, marital status, genetic identification, political affiliation, or disability in matters affecting employment or in providing access to programs to employees. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Manager of Communications, 410-588-5203.

Anti-discrimination Statement The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .

Qualification Due	Due Time	Direct All Inquiries to:	Name
12/31/2025	2:30 pm Local Time	Denise Semenkow	RFQu 21-DS-018:  Institute of Higher Education Partnerships for Conditionally Certified Instructional Staff
12/31/2025	2:30 PM Local Time	Jennifer Horner, CPPB	RFQu 20-BT-026 School Community Partnerships - Comprehensive Services

Anti-discrimination Statement The Harford County Public School System does not discriminate on the basis of race, color, sex, age, national origin, religion, sexual orientation, or disability in matters affecting employment or in providing access to programs. Inquiries related to the policies of the Board of Education of Harford County should be directed to the Director of Public Information, 410-588-5203 .

Bid Number	Bid Title	Award Value	Vendor Name
25-SRP-010	Multi-Function School Activity Bus (MFSAB)	$95,757.00	American Truck & Bus, Inc. T/A American Bus Sales & Service
25-SRM-002	Removal and Replacement of Combi Ovens	$67,496.50	Singer Ashland
25-JHP-006	Outdoor Freezer at Church Creek Elementary School	No Award	No Award
25-JHP-001	Paving and ADA Improvements at Dublin and George D. Lisby Elementary Schools Board Award Letter: 8/12/2024	$993,000.00	Fawn View Construction, Inc.
25-JHM-008	Disposal Services - Science Chemicals & Chemical Wastes	Estimated Annual Value: $50,000	Tradebe Environmental Services, LLC
24-SRP-028	Cafeteria Equipment Board Award Letter: 6/24/2024	$102,393.58	ARI Sales dba Arbutus Refrigeration Carey Sales & Service Culinary Depot Singer Ashland
24-SRP-026	Manufacturer Direct Cereal Products Board Award Letter: 6/24/2024	Over $100,000	General Mills
24-SRP-018	Wheelchair Accessible Van	$68,290.00	American Truck & Bus, Inc.
24-SRP-010	OEM Parts Repairs and Service for Fleet Buses and Vehicles	Estimated Annual Spend Expected to Exceed $50,000	Harbor Truck Sales & Service Inc. t/a Baltimore Freightliner & Western Star Johnson Truck Center, LLC Packer Norris Parts Transteck, Inc Beltway International LLC American Truck & Bus, Inc.
24-SRP-003	Food & Nutrition Equipment Replacement Parts	$50,000.00	Parts Town, LLC
24-SRM-027	Milk and Dairy Products Board Award Letter: 6/24/2024	Over $100,000	DFA Dairy Brands DBA Swiss Premium Dairy
24-SRM-022	Removal and Replacement of Kitchen Ovens Board Award Letter: 4/29/2024	$117,660.83	CAREY SALES & SERVICE, INC.
24-SRM-011	Ford Transit Vehicles and Bronco with Trade-Ins  Board Award Letter: 2/12/2024	$1,363,362.00	Hertrich Fleet Services Inc.
24-SRM-009	Bus, Truck, and Car Repairs and Inspections	Estimated Annual Spend Expected to Exceed $50,000	Herman Born & Sons Inc.  Middleton & Meads Co.  Beltway Companies, LLC.
24-SRM-001	Conventional Special Needs School Busses (Type I) Board Award Letter: 9/18/2023	$1,601,006.00	American Truck & Bus Inc. T/A American Bus Sales and Service
24-SR-008	Student Photography and Yearbook Services	$0.00	The Barksdale Group Cady Classic Photography Legacy Studios Walsworth Publishing
24-JHP-024	Resurface Running Track at Aberdeen High School Board Award Letter: 4/29/2024	$316,488.00	Beynon Sports Surfaces, Inc.
24-JHP-017	Hook Lift, Dump, and Refrigerated Trucks Purchase Board Award Letter: 4/29/2024	Group A & C - $877,400.00 Group B - $687,556.00	Transteck, Inc. dba Freightliner Western Star of Elkton - Group A & C Johnson Truck Center - Group B
24-JHP-015	Modular Classrooms for Various HCPS Locations Board Award Letter: 2/12/2024	$862,098.00	Modular Building Technologies aka Modular Technologies, Inc.
24-JHP-006	Commissioning Services for Aberdeen Middle School HVAC Systemic Renovation	$52,583.00	HBS Solutions, Inc.
24-JHP-002	On-Call Mechanical Equipment Repairs and Services	Estimated Annual Value: $75,000.00	BMC Services, LLC
24-JHM-029	Paving and ADA Improvement at Dublin and George D. Lisby Elementary Schools	No Award	No Award
24-JHM-016	Full Exterior Renovation at the Hickory Annex Building Board Award Letter: 4/29/2024	$128,800.00	Patton Construction Company LLC
24-JH-013	Retirement Plan Consulting	$50,000.00	Bolton Partners Investment Consulting Group, Inc.
24-GSM-014	Wood Floor Refinishing and Repair	Estimated Annual Value $75,000.00	Dura-Glo Floor Service, Inc. Master Care Flooring
24-DSM-025	Electronics Recycling/Disposal - Revenue Generating Contract	Revenue will be dependent upon amount and type of equipment	Cornerstone Technologies, Inc.
24-DS-023	Pet Insurance         Board Award Letter: 10/21/2024	Unknown - Dependent on Participation	MetLife Pet Insurance Solutions
24-DS-021	Pre Employment Physcial Exams and Related Services Board Award Letter: 9/16/2024	Estimated Annual Value of Contract: $75, 000	Susquehanna Spine & Rehab
24-DS-007	Independent External Auditing Services         Board Award Letter: 4/15/2024	$306,350.00	CliftonLarsonAllen LLP
23-SRP-034	Removal and Replacement of Kitchen Ovens Board Award Letter: 6/26/2023	$95,824.54	Culinary Depot, Inc
23-SRM-031	Snacks and Non-Carbonated Beverages Board Award Letter: 6/26/2023	$900,000.00	Royalle DIning Services, Inc. dba Culinary Ventures Maryland
23-SRM-027	Athletic Trainer Services Board Award Letter: 7/17/2023	$500,000.00	ATI Physical Therapy
23-SRM-026	Food and Nutrition Supplies & Paper Goods Board Award Letter: 6/12/2023	$691,560.85	FPC Holdings, Inc.
23-SRM-025	Manufacturer Direct Breakfast and Juice Products Board Award Letter: 7/17/2023	$686,759.50	Country Pure Foods, Inc Conagra Brands, Inc.  Rich Prodcuts Corporation
23-SR-020	Athletic and Physical Education Supplies, Equipment and Related Products Board Award Letter: 6/12/2023	Estimated Annual Value: $130,000.00	The Prophet Corporation DBA Gopher Sport
23-JHS-021	LED Light Towers	$40,713.00	Carter Machinery Co.
23-JHS-018	Electrical Supplies and Associated Materials Board Award Letter: 1/9/2023	Estimated Annual Value: $200,000.00	Captial Electric CN Robinson Lighting Supply
23-JHS-017	Dealership Maintenance and Repairs for Fleet Vehicles	Estimated Annual Value: $50,000.00	Jerry's Chevrolet Preston Automotive Group
23-JHS-014	Generator Replacement at Fallston Middle School	$45,520.00	P.D. FValle Electric Co., Inc.
23-JHS-012	Pre-Manufactured Storage Buildings	$41,330.00	Miller Buildings, Inc.
23-JHS-011	Plumbing Supplies and Assoicated Materials Board Award Letter: 12/5/2022	Estimated Annual Value: $300,000.00	McArdle and Walsh, Inc. Schumacher and Seiler, Inc.
23-JHS-010	Inspection, Maintenance and Service of Fire Extginguishers and Fire Suppression Systems	Estimated Annual Value: $45,268.25	Complete Fire Protection
23-JHS-005	AHERA Re-Inspections	$19,035.00	Spotts, Stevens and McCoy
23-JHS-003	Milk Coolers and Pass Thru Refrigerator Replacement at Various Locations	$44,113.00	Singer Ashland
23-JHS-002	Steamer and Kettle Replacements at Various Locations Board Award Letter: 10/10/2022	Culinary Depot - $41,286.68 11400, Inc. - $144,775.00	Culinary Depot 11400, Inc.
23-JHS-001	Outdoor Walk-In Cooler and Freezer Combination Replacement at Magnolia Elementary School Board Award Letter: 10/10/2022	$58,676.17	Douglas Equipment
23-JHP-035	Air Scrubbers with HEPA Filtratioin Board Award Letter: 7/17/2023	$326,350.00	American Air Filter
23-JHP-032	Daily Analysis of Drinking Water	$47,167.50	Nile WaterTech, Inc.
23-JHM-036	Siding Replacement at Youth's Benefit Elementary School Board Award Letter: 7/17/2023	$247,307.50	RAM Restoration
23-JHM-033	Paving and ADA Improvements at Meadowvale Elementary and Hickory Annex Bus Lot Board Award Letter: 6/26/2023	$1,097,991.50	Image Asphalt Maintenance, Inc.
23-JHM-030	Gutter Replacement at Fallston Middle School Board Award Letter: 5/8/2023	$195,620.00	Hayes Construction Company
23-JHM-023	Repalcement of Existing Sewer Pipe at Magnolia Elementary School	$46,895.00	Bry's Lawn Care and Landscaping, LLC
23-JHM-019	Stage Rigging Inpsections and Repairs	$34,912.50	PointWright Entertainment Rigging Specialists
23-JHM-007	On-Call Emergency Snow Removal	Estimated Annual Value: $50,000.00	Bry's Lawn Care & Landscaping LLC Foxx's Cleaning Service Frank J. Goettner Construction Co, Inc. Green Construction Co, Inc.
23-JH-022	Job Order Contracting Services in the State of Maryland and Washington DC Board Award Letter: 6/12/2023	Estimated Annual Value: $250M	Adrian L. Merton Incorporated Brown & Root F.H. Paschen, S.N. Nielsen & Associates, LLC Nichols Contracting, Inc. TMG Construction
23-DSS-006	Remote Alarm Monitoring and On-Call Services         Board Award Letter: 11/7/2022	Estimated Annual Value: $75,000.00	Starlight Security, Inc.
23-DSS-004	Consumptive Fixture Projects at Various Locations Board Award Letter: 11/7/2022	$129,918.48	Denver-Elek, Inc.
23-DSP-028	Special Education Contractual Related Services Board Award Letter: 6/26/2023	Estimated Value of Each Contract Could Exceed $100,000.00	See Attached Award Report
23-DSM-016	Portable Two-Way Radios and Repeater Repair Services	Estimated Annual Value: $90,000.00	Wireless Communications, Inc.
23-DSM-015	Hydraulic Paper Cutter	$32,200.00	Standard Graphics Mid Atlantic, Inc.
23-DSM-013	Contracted Unarmed Security Services	Estimated Annual Value: $25,000.00	Shored Up Solutions, LLC. Tactical 1 Security Services, LLC
23-DSM-009	Music Instrument Repair Services	Estimated Annual Value of Contracts: $65,000.00	Guitar Store Centers, Inc. DBA Music & Arts Joe Noto's Music Land
23-DS-024	Dependent Eligibility Verification Audit  Board Award Letter: 8/14/2023	$99,750.00	Alight Solutions
22-SRM-025	Fire Alarm Replacements at Bel Air Middle School and Fountain Green Elementary School  Board Award Letter: 8/22/2022	$768,000.00	Action Electrical Contractors, Inc.
22-SRM-019	Fire Alarm Replacements at Bel Air Middle School and Fountain Green Elementary School	No Award	No Award
22-SR-016	Athletic Uniforms and Apparel  Board Award Letter: 8/22/2022	Estimated annual value: $172,000.00	All Pro Team Sports BSN Sports Yorktowne Sports
22-SHS-017	Churchville Elementary School ADA Improvements and Underground Fuel Tank Removal   Board Award Letter: 5/9/2022	$133,793.00	DSM Properties, LLC
22-SHS-006	Vertical Milling Machines	$28,973.50	Norman Machine Tool, LTD.
22-SHM-015	Playground Maintenance Supplies Board Award Letter: 4/25/2022	$133,359.25	Witmer Mulch, LLC: $101,400.00 Playcore Wisconsin, Inc dba Gametime, c/o Cunningham Recreation: $31,959.25
22-SHM-005	Door Locks and Hardware	Independent Hardware, Inc $21,674.20   EAS DBA Southern Lock   $38,631.52   Advanced Security $6,280.00	Independent Hardware, Inc.  Electronic Access Specialists DBA Southern Lock and Supply, Co Advanced Security & Lock
22-SHM-004	On-Call and Scheduled Services for Alternative Vehicle Transportation	No Award	IFB Cancelled
22-JHS-028	Freezer and Walk-In Cooler Installations at Various Locations	Douglas Equipment - $43,722.58 Carey Sales & Services, Inc. - $22,249.00	Douglas Equipment Carey Sales & Services, Inc.
22-JHS-027	Removal and Installation of Dishwasher at Fallston Middle School	$49,750.00	11400, Inc.
22-JHS-023	Compact Crawler Boom Lift Board Award Letter: 6/13/2022	$184,952.84	Valley Suppy and Equipment
22-JHS-021	Sampling and Analysis of Wastewater	Estimated Annual Value: $35,000.00	Home Land Labs
22-JHS-018	Paving and ADA Improvements at Various Locations Board Award Letter: 5/16/2022	$846,127.00	Image Asphalt Maintenance, Inc.
22-JHS-013	Contracted Services: Music Therapist	Estimated Annual Value: $93,000.00	Augmenting Ability, LLC
22-JHS-012	Audio Visual Equipment Installations	Estimated Annual Value: $40,000.00	East Shore Sound, Inc. Maryland Sound and Image, Inc.
22-JHS-010	Pre-Manufactured Storage Buildings (Re-advertisement)	$14,745.00	Miller Buildings, Inc.
22-JHS-008	Lead Sampling and Testing of Drinking Water	Estimated Annual Value $60,000.00	Home Land Labs
22-JHS-003	Commissioning Services for Homestead/Wakefield Elementary Replacement School	$45,450.00	Complete Commissioning, Inc.
22-JHS-002	Pre-Manufactured Storage Buildings	No Award	No Bids
22-DSS-024	Thermal Insulated Food and Beverage Bags	$4,494.00	Bay Promo, LLC
22-DSS-007	TV Studio Upgrades for Standardization Board Award Letter: 11/8/2021	$492,000.00	East Shore Sound, Inc.
22-DS-011	Enterprise Resource Planning Software and Related Services Board Award Letter: 11/14/2022	$8,427,773.00	CherryRoad Technologies, Inc.
22-DS-009	RFP - Online Tutoring Services	No Award	RFP Cancelled
21-SHS-022	Condiments, Sunflower Seeds, and Bread Products Board Award Letter: 7/12/2021	VENDOR  AWARD AMOUNT  SunOpta Grains & Foods, Inc  $35,748.00  Red Gold, LLC  $71,444.25  H&S Bakery  $174,990.00	SunOpta Grains & Foods, Inc Red Gold, LLC H&S Bakery
21-SHS-019	Replacement of Fire Alarm  Board Award Letter: 6/21/2021	$197,846.42	Advanced Fire Protection Systems, LLC
21-SH-021	Bus Routing, Fleet Managerment, GPS, School Planning, and Stop-Arm Camera Solutions	No Award	RFP Cancelled
21-SH-020 Virtual Reality (VR) Paint Booth Simulation Training System	Virtual Reality (VR) Paint Booth Simulation Training System for Harford Technical High School	$35,059.00	Amtek Company, Inc.
21-JHS-023	Pumping Septic and Wastewater Treatment Systems	Estimated Annual Value: $60,000.00	Ewing, Inc. T/A Ewing's Septic Servcies and Portable Restrooms
21-JHS-017	Boiler Repalcement at Bel Air Middle School Board Award Letter: 6/7/2021	$112,598.00	Fresh Air Concepts, Inc.
21-JHS-016	Bulk Chemicals for Drinking Water and Wastewater Treatment	Annual Estimated Value - $75,000.00	George S. Coyne Chemical Co., Inc. Univar Solutions USA, Inc.
21-JHS-013	Gutter and Fascia Replacement at Abingdon Elementary School	$4,079.85	INL Masonry Mutliservices, LLC

Certified Minority Business Enterprises are encouraged to respond to this solicitation notice. Construction projects estimated to cost in excess of $50,000 must adhere to the Minority Business Enterprise Procedure applicable to all public school construction projects.

 

For general questions and comments about the Contracts Log contact:
procurement@hcps.org
(410) 638-4080
NOTE: This is NOT for general inquiries to HCPS.